RECORD RETENTION AND DISPOSITION: A CASE STUDY OF NUHU BAMALLI POLYTECHNIC KADUNA STATE NIGERIA

Abstract

This study examined the Retention and Disposition Practices at the Registry of Nuhu Bamalli Polytechnic, Zaria, Kaduna State, Nigeria. Guided by three research questions, the study explored the procedures for records retention and disposal, as well as associated challenges. A quantitative design was adopted, targeting 69 Registry staff, with data analyzed using frequency and percentages. Findings revealed that records were retained and disposed of primarily through management directives, the duration records remained in the registry, and archiving. Challenges included poor storage facilities, insufficient resources, limited space, lack of an archival institution, absence of a comprehensive retention schedule, and inadequate staff training. The study concluded that, while records management exists, it does not meet international standards. To address these issues, the study recommends adopting a standardized retention and disposition schedule based on the legal, administrative, and historical value of records. Additionally, improving infrastructure, increasing budgetary support, recruiting trained records managers, and providing regular staff training will enhance efficiency and compliance. These findings highlight the importance of systematic records management to improve administrative efficiency, reduce storage costs, and ensure long-term preservation of vital records for decision-making and historical reference.